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Top Level vs Entity Level: Where to Enter Data in Sage Intacct

With the addition of the Sage Intacct Construction Edition, it is extremely important to know where to enter and process data within Sage Intacct. Here is a quick guide to top level vs entity level data entry for Sage Intacct

Top Level Entity Level
Company

  • Users
  • Groups
  • Subscriptions
  • Entities

Dimensions:

  • Customers
  • Vendors
  • Employees
  • Locations
  • Departments

Chart of Accounts

Transaction Definitions

Checking and Saving Accounts

Bank Reconciliation

Platform Services

  • Custom Fields
  • Smart Events
  • Smart Rules

Custom Reports

Projects

  • Jobs
  • Cost Codes
  • Job Estimates
  • Change Orders
  • Invoicing
  • Timesheets
  • Retainage

Accounts Payable Processing

  • Bills
  • Payment Processing
  • Retainage

Accounts Receivable Processing

  • Invoices
  • Payment Processing
  • Retainage

Cash Management

  • Deposits
  • Fund Transfers
  • Credit Card Transactions

Purchasing

  • Purchase Order Creation
  • Approvals
  • Purchase Order Receiving and Invoicing

Order Entry

  • Order Creation
  • Invoicing

Tips

  • Always color code your Entities to make sure you are working in the right one:
Demonstrating the drop down in order to color code the entity information for entity data entry
Sage Intacct – Top Level vs Entity Level
  • Review your security so people are only in the entity they should be.

ETHOSystems is a multi-award-winning provider of integrated business software solutions and support for Sage Construction and Real Estate industries. We focus on key areas such as Accounting, Project Management, Estimating, Construction Management, and Payroll. With over 35 years of hands-on experience we place a strong emphasis on recommending, implementing, and supporting solutions that help our clients succeed.

At ETHOSystems, our goal is to set up the best systems, in the best way, to ensure long-term success for every client we serve.

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